Faculty Resources

  • Faculty and staff needing access to the Faculty and/or Advising Services in Owl Express must complete and submit a Buckley Form to the Office of the Registrar.

     

  • FERPA (the Family Educational Rights and Privacy Act of 1974) allows students to place a Restriction on their Directory Information. This Restriction prevents the disclosure of any information on this student including the fact that they are in fact a student at KSU. However, the law has recently been modified to clarify that a student may not choose to be anonymous within the classroom setting, whether in a traditional or distance learning class, by placing a Restriction on their records. Disclosure of personally identifiable information, such as the student’s name and email address, as required by the instructors and classroom setting for purposes of conducting the class and class activities is permissible under FERPA.

    Maintaining confidentiality of student records is everyone's responsibility at KSU. Why? It's federal law. University employees who have access or have requested access to systems that contain student record information will be required to review this tutorial before access is permitted.  Employees may be asked periodically to review and acknowledge their understanding of this information to remain current with federal regulations.

    This online tutorial provides basic information about FERPA regulations that govern the disclosure of student record information at Kennesaw State University (KSU).

    FERPA Online Tutorial

    Directory Information

    Directory information at Kennesaw State University is defined as: 
    Name
    Field of Study (Major)
    Advisor
    Dates of Attendance
    Degrees Awarded
    Participation in Officially Recognized Activities or Sports
    Weight and Height of Athletic Participants

    If you are ever in doubt, do not release any information until you contact the Registrar’s Office at 770.423.6415. The Registrar’s Office is the only university office authorized to issue official transcripts and certify students’ enrollment status. All requests for such documentation must be directed to that office.

  • Faculty with a Buckley form on file in the Registrar’s Office will have access to the class roster through the Faculty tab in Owl Express. If the Faculty tab is not available, the faculty member must submit a completed Buckley form to the Office of the Registrar, registrar@kennesaw.edu.

    The Class Roster will display the class information, student IDs, student names, prerequisite indicator, credit hours, grade or withdrawal grade, date of registration and major.


    To Access Class Rosters

    • Go to kennesaw.edu
    • Select Faculty & Staff
    • Select "Owl Express", located under the Computing Resources menu.
    • Enter your NETID and Password
    • Select Faculty Services, then select Search for Sections by Instructor.
    • Enter your KSU ID.
    • Select the CRN to view roster.

    Student Status

    The status column will show the student's registration status:
    RE or RW - Registered, WC - Withdrawn, WL - Wait-listed (not officially enrolled).
    A grade of W or WF will be displayed for students who have withdrawn.
    A grade of V will be displayed for a student Auditing the course.

    Prerequisites

    The "Prerequisite Met" indicator column displays whether the student has met the prerequisite for the course. This is important as students are encouraged to satisfy the prerequisite before enrolling in the course.

     

    Exporting Class Roster to Excel

    If you have any questions or experience any problems, contact Cheryl Cook in the Office of the Registrar, Telephone: ext. 3060; or email at ccook91@kennesaw.edu.

  • Issuance of grades and formulation of individual attendance policies are the prerogative of the instructor. Faculty must provide feedback to students about their progress prior to the last published day to withdraw without academic penalty. Grades are expected to conform to those listed below. Any deviations must be approved by the Faculty Senate and the Office of the Registrar.

    The following are the final grades included in the determination of the scholastic grade point average:

     

    • Final Grades
      Designation
      Quality Points per Credit Hour *
    • A
      Excellent
      4
    • B
      Good
      3
    • C
      Satisfactory
      2
    • D
      Passing, but less than satisfactory
      1
    • F
      Failing
      0
    • WF
      Late Withdrawal, Failing
      0

     * Quality points are not awarded in learning support courses. These courses give institutional credit only, not graduation credit.

     The following symbols will be used in the cases indicated:

    • Symbol
      Description
    • I

      Indicates an incomplete grade for the course, and will be awarded only when the student has done satisfactory work up to the last two weeks of the semester, but for nonacademic reasons beyond his/her control is unable to meet the full requirements of the course.

      The specified time limits to have an “I” grade removed are as follows:
      The course requirements must be completed, as agreed upon between the student and the faculty member, by the end of the next semester or term student is enrolled.
      If the student fails to enroll within one calendar year from the end of the semester or summer term in which the “I” was originally assigned and does not complete the course requirements, then the “I” will be changed to an “F”.
      The “F” grade is assigned for a course which awards letter grades of “A”, “B”, “C”, “D”, or “F”) and the cumulative and adjusted grade point average will be recalculated accordingly or, the “I” will be changed to a “U” (for a pass/fail course which awards a grade of “S” or “U”).
      Upon completion of the course requirements within the specified time limits, a final grade will be assigned on the basis of the student’s total performance. An “I” cannot be removed by re-enrolling in the course.

    • W
      Indicates that the student was permitted to withdraw from the course without academic penalty. A course in which a grade of “W” has been assigned will not be included in the calculation of the student’s grade point average.
    • WF
      Indicates that the student was permitted to withdraw from a course with the approval of the registrar after the withdrawal date listed in the Semester Schedule of Classes. The grade of “WF” is counted as an F in the calculation of the student’s grade point average.
    • S
      Indicates satisfactory completion of a credit course and is not included in the calculation of the grade point average. It also indicates satisfactory completion of certain credit laboratory-type internships, or co-op courses.
    • U
      Indicates unsatisfactory completion of a credit course and is not included in the calculation of the grade point average. It also indicates unsatisfactory completion of certain credit laboratory-type courses.
    • IP
      Indicates progress in a learning support credit course, but not sufficient to meet the prerequisite requirements for the succeeding course. It is not included in the calculation of the grade point average.
    • V
      Indicates that the student was given permission to audit the course. It is not included in the calculation of the grade point average. Students may not transfer from audit to credit status or vice versa.
    • NR
      Indicates that no grade was reported.

    Grade Changes

     Errors in grades must be reported to the Office of the Registrar immediately. In general, no grade changes will be made after the end of the next semester after the grade was assigned, except with the approval of the Academic Standing Committee. In general, the Academic Standing Committee will not consider requests for grade changes beyond one year from the end of the semester in which the grade was assigned. A petition for a grade change will not be accepted after the date of graduation.

  • Refer to the Academic Calendar for Dates and Deadlines

    Submitting Final Grades
     

    Faculty with a Buckley form on file in the Registrar’s Office will have access to the final grade roster through the Faculty tab in Owl Express. If the Faculty tab is not available, the faculty member must submit a completed Buckley form to the Office of the Registrar, registrar@kennesaw.edu.

    • Go to Kennesaw.edu webpage.
    • Click on the "Owl Express" link at the bottom of the page.
    • Enter the NETID and Password to access OWL Express. New faculty members who have not previously logged into Owl Express see "New Faculty" section below.
    • Select Faculty Services tab and then select Final Grade Submission.
    • All sections that have been assigned to a faculty member will be in the drop down menu. Only the primary faculty member will have access to enter the grades. Select the CRN to enter the final grades and select Submit CRN.
    • When entering grades for each student on the final grade submission roll, faculty may use the pull down menu or enter a grade. By using the mouse or pressing Tab, faculty may move to the next student.
    • Faculty must click on Submit at the end of each page to officially submit grades. Grades will not be saved unless this action is taken.
    • When finished, log off the system by selecting (clicking) on the EXIT button

    Important Notes

    • There is a 60 minute time limit on this screen for security purposes.
    • Only 50 students at a time display on the screen. To access the additional students in the course, choose the appropriate record grouping at the top or bottom of the screen.
    • During the time period when the system is available, you may change/enter grades as frequently as you like.
    • Once a grade has been submitted, it is immediately available for viewing online.
  •  

    Federal regulations governing the disbursement of financial aid require institutions to verify student attendance in class. To comply with these regulations, the following Attendance Verification procedures will be implemented at the time of final grade submission each semester.

    Verification of Attendance: (Effective Fall 2013)

    Faculty should submit a grade of “NA” for students who never attended class where attendance/roll is recorded or never participated in an academically-related activity. 

    “Academic attendance” and “attendance in an academically-related activity” include, but are not limited to, the following:

    • Submitting an academic assignment;
    • Physically attending a class where there is an opportunity for direct interaction between the instructor and students by taking an exam, an interactive tutorial, or computer-assisted instruction;
    • Attending a study group that is assigned by the institution;
    • Participating in an online discussion about academic matters; and
    • Initiating contact with a faculty member to ask a question about the academic subject studied in the course.

    “Academic attendance” and “attendance in an academically related activity” do not include activities where a student may be present, but not academically engaged, such as:

    • Living in institutional housing;
    • Participating in the institution’s meal plan;
    • Logging into an online class without active participation;
    • Attending an on-campus class without any level of academic/active participation or participating in academic counseling or advisement.

    For example, if a student attended class before the add/drop deadline, but never attended thereafter, or did not complete any academic-related activity, a grade of “NA” should be assigned.

    Unofficial Withdrawals- Last Date of Attendance: (Effective Spring 2014) Faculty should submit a W or WF grade for students who stop attending class and do not officially withdraw as follows:

    • For students who stop attending class on or before the published “Last Day to Withdraw without Academic Penalty date, a grade of W or WF should be assigned based on the student’s status in the course.
    • For students who stop attending class after the published “Last Day to Withdraw without Academic Penalty” date, and prior to the last day of class, a grade of WF should be assigned.

    Faculty should also submit the last known date of academically-related activity (i.e., exam, test, assignments, etc.) should be entered into the “Last Attend Date” field. If the last date of attendance or class participation is unknown, faculty should leave this field blank.

    The university recognizes two types of F grades – an earned F and WF. The WF grade is assigned when a student stops attending class (unofficial withdrawal) after the published “Last Day to Withdraw without Academic Penalty” date, and prior to the last day of class. 

    If you have any questions concerning this new attendance verification procedure, please contact the Office of the Registrar at aedwar50@kennesaw.edu.

  • The KSU/SPSU Course Equivalency Crosswalk allows faculty and staff to find an equivalency between KSU and SPSU courses. These classes will be labeled New U Course.

     

  • Buckley Form

    Faculty and staff needing access to the Faculty and/or Advising Services in Owl Express must complete and submit a Buckley Form to the Office of the Registrar.

     

    Owl Express

    Faculty and administrators who require access to view student information using Owl Express are required to complete FERPA training and have a completed Buckley form on file with the Registrar’s Office. Additionally, administrators and advisors requiring access to Owl Express are required to complete the Owl Express Student Information Security Request Form.

    Faculty with a Buckley form on file in the Registrar’s Office will have access to the class roster through the Faculty tab in Owl Express. If the Faculty tab is not available, the faculty member must submit a completed Buckley form to the Office of the Registrar, registrar@kennesaw.edu.

     

    Degree Works

    Advisors, faculty and administrators who require access to Degree Works through Owl Express are required to complete FERPA training and have a completed Buckley form on file with the Registrar’s Office. Additionally, administrators and advisors requiring access to Owl Express are required to complete the Owl Express Student Information Security Request Form to buckley@kennesaw.edu.

    Faculty with a Buckley form on file in the Registrar’s Office will have access to the class roster through the Faculty tab in Owl Express. If the Faculty tab is not available, the faculty member must submit a completed Buckley form to the Office of the Registrar, registrar@kennesaw.edu.

     

    KSU CONNECT

    Academic department administrators and support staff whose role it is to manage the change of program/major/minors and advisor change requests or to process course substitutions will need access to these applications in KSU CONNECT.

    To receive access to the appropriate KSU CONNECT applications, sign, complete, and forward the Add Change Request for Change Degree/Advisor Access form to bannerforms@kennesaw.edu.

     

    Scheduler Builder Access

    Academic department administrators and support staff whose role it is to assist in building the schedule of classes for the academic department will need the Schedule Builder access roll in Banner INB when the schedule building process opens.

    To receive access to the appropriate Banner INB schedule forms, sign, complete, and forward the Add Change Request for Building Request Access form to bannerforms@kennesaw.edu.

    Departments will be able to manage the maximum seat limit as well as the assignment of faculty to course sections using KSU CONNECT and the Department Chair menu.  To receive access to the Department Chair menu, the department chair must email SERVICE@kennesaw.edu to request access setup.

  • Coming Soon...

    Instructional videos and process documents are being developed for quick access and reference for academic departments. 

     

    Downloading Class Roster

     

    Change of Program/Major/Minor

    Change of Advisor

    Course Substitutions

     

    Schedule Building Manual

    Managing Seat Limits

    Faculty Assignment to Sections

    Processing Course Overrides

     

 

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