Registration

Registration and adjusting schedules, including dropping and adding of classes, is one of several options available to students in Owl Express.

  • The KSU/SPSU Course Equivalency Crosswalk allows student to find an equivalency between KSU and SPSU courses. These classes will be labeled New U Course.
  • Search for Classes

    Section Codes Defined
    The section code that follows the course number; i.e. W01, refers to the type of course or instructional method.

    Type of Course
       Face to Face or Hybrid     ENGL 1101/01
       Learning Community       ENGL 1101/C21
       KSU Online                      ENGL 1101/W01
       Honors                             ENGL 1101/H01
       eCore                               ENGL 1101/02G
       Learning Support             MATH 0999/L93 and MATH 1111/L93

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    •  The Class Schedule Builder is an online registration tool that integrates with the Student Information System. It allows you to select your preferred classes and block off time for work, practice, student organizations, and other personal commitments. The Class Schedule Builder will then generate conflict-free scheduling options for you! Simply choose the schedule from the available options that best fits your life and academic goals.

    • All currently enrolled students, readmits and new graduate students are eligible to participate in an early Registration phase.
      New undergraduate students (excluding transient students) are invited to attend an orientation session where they will have an opportunity to register for classes

    • Available to new, readmitted, and all currently enrolled students.

    • A Drop/Add Session is offered to students during the first week of classes for the fall and spring.Specific dates are indicated on the Academic Calendar.

    • The registration system will consider a course to be “in-progress” when a student is currently enrolled in the course and consider the prerequisite fulfilled by the student being enrolled in that course.

      Students who do not meet the course prerequisites or registration requirements for classes in which they may have early registered for must drop the course/s prior to the end of Drop/Add are required to drop the course. Students should check their registration during Final Registration and prior to the end of Drop/Add. The Office of the Registrar will not drop a student from a course in which the student does not meet the course prerequisites.

    • Class schedules of currently enrolled and new students who participate in “early” Registration and do not pay by the Payment Deadline will be canceled. 
      A new registration time will be assigned during Final Registration prior to the beginning of classes.


      Class schedules will be canceled for those students who fail to pay fees in full by the Final Registration - Payment Deadline. Students allowed to have their full schedule reinstated after the schedule has been canceled will be charged a late payment fee of $50 and a late registration fee of $30 per course.


      Students registering for a 7-Week session II or Four-Week session II course during the mid-term registration phase and do not pay for the course/s in that session will be administratively withdrawn and required to complete payment.

    • Registration holds on a student's account will prevent registration. It is recommended that students resolve holds before registration opens. Holds can be viewed by logging into Owl Express and selecting Registration then selecting View Academic Holds.

      For further information students should contact the appropriate office for assistance.

       Looking for a printable resolving holds pdf?

    • This eService tool is provided to assist students when resolving registration errors.  The Registration Error messages located in the link below contain the instructions on how to resolve the issue.

       

        1. From Class Registration (Add or Drop Classes), Select Class Search
        2. Enter the Subject and Course Number, Select Class Search
        3. Click on the CRN for the course
        4. Click on Course Title (highlighted in red)
        5. Course Restriction and Prerequisites are listed at the bottom of the page.
      • Students can swap sections of a course by completing the add/drop process in one transaction.
        1. Enter the CRN of the new course into the Add Classes Worksheet.
        2. Click on the Action field by the course to be dropped, Select Drop Web.
        3. Click on the Submit Changes button.

        The swapping section functionality is beneficial to students who have registration requirements (Learning Support, co-requisites, prerequisite courses).

        • Registration Error Message
          How to Resolve
        • CAMPUS RESTRICTION
          The Campus Restriction error will occur for Online Learner students. To resolve this error, students must register only for courses taught fully online.
          Example: An online learner attempting to register for a main campus course. Students who have signed up for an online learner program are not eligible to register for main campus courses.

        • CLASS RESTRICTION 
          The CLASS RESTRICTION error refers to a course that is restricted by student classification.
          To resolve this error, students must select a different course or seek override permission from the academic department offering the course.
          Example: KSU 1101 and KSU 2290 is restricted to freshman students.
        • CLOSED SECTION

          The CLOSED SECTION error occurs when students attempt to register for a class that is full.
          To resolve this error, students should register for another section of the course or select a different course. If the course section offers a waitlist, consider waitlisting for the course.

          Closed course overrides are available only during the drop/add period. Students may inquire to the academic department and/or the college/school website responsible for the course that is closed. If approved, the department will enter the approval code in the Student Information System. The student must then register for the course.

        • CONNECTED COURSE
          DROP CONFIRMATION
          The Connected Course Drop Confirmation notice will appear when students attempt to drop a course that has a connected or linked course, i.e., co-requisite or concurrent prerequisite course.
          Drop both courses by clicking the DROP button on this page.
        • CORQ_Course XXXX REQ

          The CORQ (Co-requisite) error occurs when students do not register for a group of courses that are linked together.
          To resolve this error, students must register for all co-requisite courses (CRNs) at the same time.
          Example: This registration error will most likely occur when Freshmen are attempting to register for courses within a Learning Community. Students must register for all Learning Community courses (CRNs) at the same time.

          Important Notes:
          When registering for a science course that requires a lab, both the lecture and lab courses must be registered for successfully at the same time.  You will receive a course PREQ & TEST SCORE or CORQ Course XXXX REQ ERROR until registration for both courses (lecture and lab) are successful.

        • CRN DOES NOT EXIST #####
          The CRN DOES NOT EXIST error occurs as a result of not using the correct CRN for a specific semester.
          To resolve this error, either enter in the correct CRN grouping (as indicated below) or select a different term.
          Semester CRN
          1. Fall Semester Begins with 8####
          2. Spring Semester Begins with 1####
          3. Summer Term Begins with 5####
        • DEPARTMENTAL APPROVAL
          The DEPARTMENTAL APPROVAL error occurs when students attempt to register for courses that are reserved for specific groups of students.
          To resolve this error, students will need to contact the academic department teaching the course in order to obtain permission to enroll into this course. Once permitted, the student must login to Owl Express and register.
        • DUPL CRSE WITH SEC-XXXXX
          The DUPL CRSE, Duplicate Course, error occurs when students attempt to register for the same subject and course number twice. Students needing to register for more than one special topics course may contact the academic department of the discipline for assistance with a repeat override.
        • LEVEL RESTRICTION
          The LEVEL RESTRICTION error occurs when undergraduate students attempt to register for graduate level courses.
          To resolve this error, students should only select undergraduate level courses.
        • MAJOR RESTRICTION
          The MAJOR RESTRICTION error occurs when students attempt to register for courses that are reserved for a specific degree/major or groups of majors.
          To resolve this error, students should register for another course or seek override permission from the academic department offering the course.
        • MAXIMUM HOURS EXCEEDED

          Maximum Course Load - During the Fall and Spring semesters, a student may register for up to 18 hours.  The Registrar may approve up to 21 hours for students with an institutional GPA of 3.5 or higher.  Course loads above 21 hours must also have a recommendation from the student’s department chair.

          During the Summer term, a student may register for up to 13 hours.  The Registrar may approve up to 15 hours for students with an institutional GPA of 3.5 or higher. 

          Students not in good academic standing will be limited to 13 hours during any term. Course loads above 13 hours must have a recommendation from an academic advisor or department chair that is made to the Registrar.

        • MUTUAL EXCLUSIVE

          The MUTUAL EXCLUSION with MATH XXXX error occurs when a student who has previously enrolled or received credit for MATH 1111 or 1112 attempts to register for MATH 1113 and vis versa.

          Questions may be addresses with the Mathematics department.

        • PREQ & TEST SCORE-ERROR

          The PREQ & TEST SCORE-ERROR occurs when students attempt to register for courses in which they do not meet the course prerequisites. Course prerequisites are checked during the registration process.
          To resolve this error, students should register for a different course in which they meet course prerequisites.
          A list of course prerequisites can be found by returning to the Registration Worksheet and clicking on Class Search at the bottom of the page. Click on the CRN and then on the Course Title. The course prerequisites are listed at the bottom of the page.
          When registering for a science course that requires a lab, both the lecture and lab courses must be registered for successfully at the same time. You will receive a course PREQ & TEST SCORE or CORQ Course XXXX REQ ERROR until registration for both courses (lecture and lab) are successful.

          Concurrent Pre-requistes: A concurrent pre-requisite is a course of set of courses that may be taken at the same time. For example many science lab courses require a student to be registered for the lecture course during the same term or have already passed the lab in an earlier term

          Labs and Lectures
          When registering for a science course that requires a lab, both the lecture and lab courses must be registered for successfully at the same time. You will receive a course PREQ & TEST SCORE until registration for both courses (lecture and lab) are successful.

        • REPEAT COUNT EXCEEDS 1
          The REPEAT COUNT EXCEEDS 1 error occurs when a student has exceeded the number of attempts allowed to repeat a course. Effective spring 2012, a student may repeat a course once.
          Receiving this error means that the student has exceeded the attempts more than one additional time.
          To resolve this error, the student may consult the academic department of that discipline to be considered for an override.
        • TIME CONFLICT WITH XXXXX
          The TIME CONFLICT error occurs when students attempt to register for courses that conflict or overlap by date and time.
          To resolve this error, students should register for courses on a different date and time.

         

       

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      Registration Time Tickets are assigned for the Early Registration and Final Registration phases for students currently enrolled or enrolled three (3) semesters back. Assigned registration times are based on student classification, hours earned (including transfer hours), not including currently enrolled hours and academic standing status.Times are assigned one week prior to the beginning of each registration phase.

      Students can find their registration time on Owl Express by selecting the Registration tab, then selecting Registration Status and Time Ticket.

    • Students may withdraw from one or more courses any time before the last week of the semester. Students will be allowed a maximum of eight total withdrawals if they enter KSU as a freshman. Transfer students will be allowed one withdrawal per fifteen credit hours attempted, for a maximum of eight. Students who choose to pursue a second degree at KSU will be allowed two additional withdrawals. Students who entered KSU before the fall of 2004 will be allowed one withdrawal per fifteen credit hours attempted for a maximum of eight after the institution of this policy. Students who exceed the maximum number of withdrawals will receive a grade of “WF” for any subsequent withdrawals.

      Students who officially withdraw from courses before mid-semester and have not exceeded the withdrawal limit (See: Withdrawal from courses) will receive a "W" in those courses and receive no credit. They will not however suffer any academic penalty. Students who officially withdraw after mid-semester (and before the lastweek of the semester will receive a "WF", which will be counted as an "F" in the calculation of their grade point average.

      • On the last day to drop/add courses (see Academic Calendar), there is NO refund for withdrawing from a course(s), which would still leave a student enrolled at KSU. The student must completely withdraw from ALL classes for the semester in order to receive a partial refund depending on the percentage of the semester that has passed since registration. To withdraw from a course(s), a student must complete an online withdrawal in Owl Express.

        For more information see the Undergraduate Catalog

      • When a medical or psychological crisis occurs during the current term, students must withdraw online via Owl Express. If a grade of 'WF' is issued at the point of withdrawal, the student may contact the Office of the Dean of Students to appeal for a medical withdrawal.

        For more information visit the Division of Student Affairs.

      • Students may appeal to the Academic Standing Committee if grades have been adversely affected by exceptional hardships.

        For more information see academic appeals.

      •  As soon as a student withdraws from a course(s), the enrollment status of that student is updated
      •  Depending on the extracurricular activity a student is engaged in, withdrawing from a course(s) may impede a student's eligibility to participate. If a student does not know the eligibility rules that govern their activity, the student may go to the director of that area for clarification.
      •  For further information, please visit the Office of Student Financial Aid or Financial AId SAP policy.

       

    • Course waitlisting is available for selected course sections at the time of registration. Waitlisting allows a student who meets all course registration requirements (including prerequisites and co-requisites) to be placed on a waiting list for a selected closed course. The waitlisting registration process operates on a "first come, first served" basis.

        • Students will receive an email notification when a seat becomes available.
        • Students have 12 hours from the date and time of the email to register for the course or be deleted from the waitlist.
        • ALL waitlists will be turned off the fifth day of Drop/Add.
          The Waitlist will be purged at 8am on the morning of the sixth day and allow students to register for open seats during the remaining two days of Drop/Add.
          During the last two days of Drop/Add, students can register for any open seat in which they meet course prerequisite and registration requirements.
        • Summer Exceptions: Summer Parts of Term ie., May Session, Six-Week Sessions, Four-Week Sessions - Notifications received after NOON of the last day of Drop Add for that part of term will expire at 11:45 p.m. that evening. The waitlist will be purged the following day.
        • Students MUST meet all prerequisites, co-requisite, and registration requirements to be eligible to waitlist.
        • Waitlists are offered only on selected sections and only when that section is closed.
        • Students may not be waitlisted for multiple sections of the same course.
        • Students may either register for an open seat in a section or choose to waitlist for a closed section.
        • Time conflicts and repeat limits are not checked when waitlisting for a course, but will be enforced when registering for a course.
        • Drop for Non-Payment applies to all classes including waitlist classes. If you are dropped for non-payment waitlist classes will be dropped.
        • Students who are only on waitlists and have no other registrations will be dropped from the waitlisted courses when cancellation for payment is processed. To ensure that the waitlist place is saved, a student must be enrolled in at least one credit hour course.
        1. Login to Owl Express.
        2. Select the “Registration” tab.
        3. Select the Term.
        4. Select “Registration (Add/Drop Classes)”.
        5. Perform a “Class Search” for a course section.
        6. Course sections with a “WL Cap” of more than zero are using waitlisting.
        7. Take note of the CRN.
        8. Select “Add to Worksheet”
        9. Enter the CRN
        10. Select “Submit Changes”
        11. From the drop down “Action” box, choose Wait List' to add to the waitlist.
        12. Click 'Submit Changes'.

         

        1. Login to Owl Express.
        2. Select the “Registration” tab.
        3. Select the Term.
        4. Select “Display Class Schedule and Grades”.

         

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        1. Login to Owl Express.
        2. Select the “Registration” tab.
        3. Select the Term.
        4. Select “Registration (Add/Drop Classes)”.
        5. From the drop down “Action” box, choose “**Web Registered**" to add to the waitlist.
        6. Select the "Submit Changes" button.

         

      • Twelve (12) hours from the date and time of the email to register for the course or be deleted from the waitlist at the end of the fifth day of Drop/Add for the term

        ALL waitlists will be turned off the fifth day of Drop/Add. The Waitlist will be purged at 8am on the morning of the sixth day and allow students to register for open seats during the remaining two days of Drop/Add. During the last two days of Drop/Add, students can register for any open seat in which they meet course prerequisite and registration requirements.

        Summer Exceptions: Summer Parts of Term ie., May Session, Six-Week Sessions, Four-Week Sessions - Notifications received after NOON of the last day of Drop Add for that part of term will expire at 11:45 p.m. that evening. The waitlist will be purged the following day.

        1. Login to Owl Express.
        2. Select the “Registration” tab.
        3. Select the Term.
        4. Select “Registration (Add/Drop Classes)”.
        5. From the drop down “Action” box, choose “Drop Web' to drop from the waitlist.
        6. Select the "Submit Changes" button.

         

       

       

     

  • The University System of Georgia has issued guidelines on the new "campus carry" law, which are available here:
    http://www.usg.edu/news/release/guidelines_for_the_implementation_of_house_bill_280

    Additional information is available on the KSU Public Safety websitehttp://police.kennesaw.edu/campuscarry.php

    Under the new law, and with a few exceptions, properly licensed individuals may carry concealed handguns in public university classes if they are conducted in buildings and facilities not otherwise exempt from the new law. Licensed carriers may NOT, however, carry handguns to classes where high school students are enrolled. It is a misdemeanor for a licensed carrier to possess a weapon in an area that is exempt under the new law and it will be the responsibility of those license-holders who choose to carry handguns on campus to know the law and to understand where they can go while carrying. Failure to abide by the law may also be a violation of the University's student code of conduct.

    It is the responsibility of the student to adhere to USG Guidelines for the implementation of House Bill 280.

    Students can determine online through Owl Express if high school students are enrolled in their classesOwl Express Instructions: Under Registration Tab, click on Campus Carry Information link.  This information is also available in-person in the Office of the Registrar. 

    Note: The information provided in Owl Express is only valid at the Date of Inquiry. The information displayed is subject to change during registration, and as students withdraw throughout the semester.  Students should continue to check Owl Express, as often as needed.

     

     

  • To ensure compliance with University System of Georgia (USG) tuition and fee payment regulations, beginning Fall 2017 the new final payment deadline will now be 4 pm on the final day of Drop/Add.
    The payment for tuition and fees for currently enrolled students is due and payable by the August 4, 2017 deadline. The final payment deadline for all students will be August 21st at 4pm.
    Students should complete the 2017-18 FAFSA by May 1, 2017 to ensure their eligibility to receive financial aid by the deadline. To view their charges and financial aid, students may click on the Financial Aid tab in Owl Express.
    To ensure compliance with USG Board policy that all tuition and fees (mandatory and elective) are due and payable upon registration, students who do not demonstrate the ability to pay after each payment deadline will be deleted. 

    Final payment deadline communication

  •  A late payment fee of $50 will be charged to any student paying on or after the Final Registration Payment Deadline.

*Kennesaw State University reserves the right to change its fees, charges, rules and regulations at the beginning of any semester and without prior notice.

 

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