Academic Standing Appeals

It is the responsibility of the student to submit a complete Academic Standing Appeal packet to the Office of the Registrar by the posted deadline. Packets received after the posted deadline will be deferred to the next appeal meeting.

What is NOT appropriate for Appeal to the University Academic Appeals Committee:

  • Academic grievances concerning the grade itself.  Consult the academic catalog for the appropriate grade appeal.
  • Issues related to financial aid and Satisfactory Academic Progress (SAP).
  • Requesting removal of W’s from the record.

This process is not for graduate students appealing graduate dismissal.  Contact the Office of Graduate Admissions.

Appeal Deadline Dates

All appeals must be submitted by NOON of the deadline:

Tuesday, January 2, 2018
Friday, March 9, 2018
Monday, May 21, 2018

The committee meetings are scheduled:

Friday, January 5, 2018, 10:00 a.m.
Friday, March 23, 2018, 1:00 p.m.
Friday, May 25, 2018, 10:00 a.m.

Students will be notified of the committee decision by email and letter.  Students whose appeals have been approved will be notified by phone.

Late and Incomplete Appeal Packets
Appeal packets received after the appeal deadline will be deferred to the next appeal meeting. Incomplete appeal packets will not be accepted.

    • A complete appeal packet must be received in the Office of the Registrar no later than the posted deadline. See deadlines posted at the top of this page for dates.
    • Incomplete, illegible or handwritten appeal packets will not be addressed by the Academic Standing Appeal Committee.  Students will be notified of missing or incomplete appeal packets by email.
    • Written responses to your appeal will be emailed two to three business days after the committee reviews the appeal.
    • It is important to provide a phone number and complete contact information.  The preferred method of contact is the KSU student email account. Former students who do not have an active KSU student email account may provide an alternate email address.


    Inquiries should be directed to 770.423.6200 or emailed to academicappeal@kennesaw.edu.

  • Withdrawal Appeal Instructions

    The following items are needed to complete the appeal:

    • A completed Academic Standing Appeal for Withdrawal form. Be sure to pay strict attention to completing the section that includes course numbers from which you are withdrawing.
    • A typewritten personal statement limited to one page explaining the non-academic situation. This should provide sufficient information to the Academic Standing Committee in order to make a decision regarding your withdrawal appeal. Be sure to include any and all dates that relate to the hardship.
    • Official documentation that supports your personal statement (see Documentation Requirements).
    • For partial appeal requests, include justification and documentation of why only the identified courses were impacted.
    • A completed and signed Instructor Form for each course being appealed.

     

    Dismissal Appeal Instructions

    The following items are needed to complete the appeal:

    • A completed Academic Standing Appeal for Dismissal form.
    • A type-written personal statement limited to one page explaining the non-academic situation. This should provide sufficient information to the Academic Standing Committee in order to make a decision regarding your appeal to readmit. Be sure to include any and all dates that relate to the hardship.
    • Official documentation that supports your personal statement (see Documentation Requirements).

    Graduate student dismissal appeals must be directed to the Office of Graduate Admissions.  Contact the Office of Graduate Admissions for appeal instructions.

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    Personal Statement
    In addition to completing the appeal form, a student is required to write a personal statement of the hardship.  The statement is a narrative, to explain and convey the non-academic emergency or hardship to the Academic Standing Committee.  It is essential that accurate details about the circumstances surrounding the hardship are included such as date(s) of the emergency, and an account of how the situation specifically prevented the student from completing the course work.

    Medical (e.g. physical or psychological emergencies or birth of a child)
    Typewritten correspondence on office letterhead from a physician, psychologist, psychiatrist, or any licensed healthcare professional should be submitted as part of your documentation.  The letter should include the dates for which you were under the doctor’s care, a statement of how your illness/condition interfered with the completion of your coursework and the name, title and signature of that individual.  Notes on prescription pads, appointment slips, and or medical consultation forms are not acceptable in lieu of a doctor’s letter.  Regarding the birth of a child, a copy of the child's birth certificate and a written statement from a medical professional confirming the extenuating circumstances caused by the birth of the child.

    Personal (e.g., death in the family, family crisis, etc.):
    All family emergencies require official and/or notarized forms, documents or correspondence from a state agency, a governmental entity or reputable business.  For example, death of a close family relative requires a death certificate or written statement from a pastor or funeral director confirming your relationship to the deceased. In cases of divorce, attach supporting court documents and a written statement from a counselor, pastor, employer, instructor, attorney or adviser confirming the extenuating circumstances.

    Military Service:
    Official military orders with dates corresponding to the semester.

    Financial (e.g., loss of sole-supporting job, head of household challenges, mandatory job changes):
    Financial emergencies require the student’s employer or supervisor to document the mandatory change(s), the date of the change, and the organizational representative who can verify the circumstances of the job change, preferably a human resources professional.

    What is NOT appropriate for Appeal to the University Academic Appeals Committee:

    • Academic grievances concerning the grade itself.  Consult the academic catalog for the appropriate grade appeal.
    • Issues related to financial aid and Satisfactory Academic Progress (SAP).
    • Requesting removal of W’s from the record.

  • Appeal packets received after the appeal deadline will be deferred to the next appeal meeting. Incomplete appeal packets will not be accepted.
  • In general, the Academic Standing Committee will not consider requests for grade changes beyond one year from the end of the semester in which the grade was assigned. Petitions for a grade change will not be accepted after the date of graduation.

    A student who feels an "F" (for non-attendance) or "WF" (for failure to withdraw properly) was unjustly assigned may appeal to the Academic Standing Committee to request the grade be changed to a "W".

    The Academic Standing Committee can only review circumstances related to grade assignments for withdrawals. All other grade appeals must be handled according to the procedures outlined in the Kennesaw State catalog.

    • Students may appeal for a hardship withdrawal when non-academic emergency situations occur which prevent them from completing their course work (e.g. severe medical problems, traumatic events/circumstances) causing a student to miss numerous classes. 
    • Hardship withdrawals are subject to the following restrictions:
        • Students are not eligible for hardship withdrawals in a course in which they have completed the course requirements (e.g. taking the final exam or submitting the final project).
        • Student must submit an academic appeal no later than one academic year after the semester in which the courses were taken. 
        • Students must submit an academic appeal no later than one academic year after the semester in which the courses were taken. 


    Typically, non-academic hardships tend to fall into one of three categories: medical, personal, and financial.  Partial withdrawals are rarely granted unless there is a compelling reason for such requests.  If a student is requesting a partial withdrawal, a clearly outlined explanation as to how and/or why the non-academic emergency impacted only a portion of the studies must be stated and documented.

    The appeal process is not the appropriate venue to resolve or petition grade disputes. Such concerns must be addressed in the respective department, school or college. In addition, the appeal process is not a means to drop classes after the mid-point, to remove unwanted grades, or prevent resulting academic/financial aid actions (Satisfactory Academic Progress).

Appeals Forms

Links to the appeal forms are available below.

ONLINE DISMISSAL APPEAL FORM  

ONLINE WITHDRAWAL APPEAL FORM 

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