Military/Veterans

Veteran Services is committed to providing direct assistance to you in receiving your educational benefits from the Department of Veteran Affairs. Although our main goal is the initiation and assured continuation of educational benefits, we are available to provide supportive services to veterans, national guardsmen, reservists, and eligible beneficiaries enrolled at Kennesaw State University.

All service members should speak with their Educational Services Officer (ESO) or counselor within their military service prior to enrolling at Kennesaw State University or any institution.  Since military funding is limited, it is important for all service members to use all their resources in making any educational decision.

  • After applying for admission to the university, students should complete the Veteran's Enrollment Data Sheet. This form is to be completed and returned to the Office of the Registrar. At minimum, a Certificate of Eligibility from the VA must accompany the Veteran's Enrollment Data Sheet. The student will be notified if any other paperwork is required for their specific educational benefit.  Students must supply the Certificate of Eligibility before they can be certified for benefits.

    • The veteran must go to www.gibill.va.gov to begin the application process through the VA.

      • Survivors' and Dependents' Benefits
        Complete Form 22-5490 if you have NEVER used your educational benefits.
        RESTARTING or CHANGING TRAINING SITES? Complete Form 22-5495

       

      • Montgomery GI Bill/Chapter 30: (active duty or veteran status) must have served in the United States Armed Forces and participated in the GI Bill program. In most instances, veterans must also have been honorably discharged.
      • Montgomery GI Bill/Chapter 1606: (selected guard and reserves) must have completed all initial entry training (IET) and are now assigned to a Reserve and/or a Georgia National Guard Unit.
      • VA Vocational Rehabilitation/Chapter 31: (service-connected disabled veterans) must make application with local VA caseworker to have rehabilitation plan developed indicating a KSU degree plan.
      • Post 9/11 GI Bill/Chapter 33: must have active duty service on or after September 11, 2001. Benefit is based on service credits.
      • Survivors' and Dependents' Educational Assistance Program/ Chapter 35 (dependents and spouses of 100% disabled or deceased veterans).

        Specific information on each chapter can be found on the VA's website: www.gibill.va.gov.
    • Students using VA Benefits at KSU have ongoing responsibilities to the VA and KSU. The student's entitlement is based upon the number of credit hours for which they are certified. Current pay rates can be viewed at:www.gibill.va.gov.

      Students must notify the VA Certifying Official of any of the following:

      1. Change of degree program
      2. Change of address
      3. Out more than three semesters
      4. Student does not want a semester certified
    • All students using VA benefits must complete and submit all required documents to the KSU School Certifying Official (SCO) before they can use benefits at KSU.  Please refer to the VA Education Benefits Document Checklist.

      The information below pertains to ALL students using GI Bill benefits:

      The VA requires that we only certify classes that are applicable to your degree.  This means we cannot certify:

      • Classes that are not required for your degree program (unused courses in DegreeWorks)
      • Repeats of a class for which you already have a degree-satisfying grade
      • Classes for which no credit hours are earned (audits, classes for zero credit hours, co‑ops)

      If you enroll in classes that are not degree-applicable, you will be responsible for the payment.

      Certifications:  Degree-required enrollment is certified to the VA each semester that you are enrolled.  We use your Owl Express account and DegreeWorks to determine your enrollment, and ensure classes are required for your degree program.  Any change to enrollment or late registration is submitted after drop/add ends.  If you register during the three weeks before classes begin, the BAH and book money may be delayed due to the time of certification and the processing by the VA.  You will receive payment from the beginning date of the semester. If you do not wish to use your benefits, you must notify your Certifying Official via your student email prior to the start of the semester that you do not wish to be certified.

      Grades and Withdrawals:  If you withdraw from a class, it may create a debt to the VA.  The VA will send you a letter that will explain how to pay.  If you stop attending a class without withdrawing, be aware that the professor can report this at the end of the semester as a withdrawal, which will create the debt to the VA.  Also, we are required to report failing grades (with last date of attendance) to the VA, which could create a debt to the VA.

      Tuition and fees:  It is the student’s responsibility to contact the Tuition Classification Officer at tuitionclassification@kennesaw.edu to determine if they are eligible for in-state tuition.  For Chapter 33 students, the VA will only pay the in-state rate.  If you do not receive resident status or a waiver, you will be responsible for the difference between the in-state and out-of-state tuition rate.

      Communication with Students:  We use the KSU student email account to send information to our students.  It is the student’s responsibility to check their email on a regular basis.  Students emailing the KSU Certifying Officials should use their student email account and provide their name and student ID number.

      For Veterans:  Veterans may elect to have their military training and experience considered for transfer credit.  Please consult with our staff at the Military and Veteran Services Office as to whether this election will be advantageous for you.  If you elect this option, you will need to complete the Military Transfer Credit Agreement Form  (http://transfer.kennesaw.edu/military/) and submit it to the Office of the Registrar.

      If you are a veteran and attend orientation, you may be eligible for reimbursement of the orientation fee.  Please see this web page for more information:  http://mvs.kennesaw.edu/docs/fee-waiver-oriet.pdf

      If you have questions about whether the VA has sent your payment or to inquire if you have been certified, you will need to call the VA at 888‑442‑4551.

      If you have questions regarding your student account balance, please contact the Bursar’s Office (470‑578‑3458 or dadams32@kennesaw.edu). 

      Please see the information below for your specific chapter of benefits:

      Chapter 33 (Post 9/11):

      Chapter 33 pays tuition and fees directly to KSU for your certified hours.  If you receive less than 100% of the benefit, you must pay your part by the payment deadline or classes will be deleted.  Any scholarship money you receive for tuition must be subtracted from the amount we bill the VA (ex: HOPE scholarship, etc.).  The VA does not cover fines (parking, library, etc.), meal plan, study abroad fees, or replacement ID cards.

      Book money is sent from the VA to the student for the certified hours.  If you receive 100% of the benefit, you are eligible for $1000.00.  This is divided by 24 semester hours, and renews each academic year.

      Your housing allowance is paid at the end of each month you are enrolled.  The amount of the check is determined by the number of certified hours and caps at the full time rate.  Also, the VA does not pay for “break pay” between semesters. 

      To receive the monthly housing allowance (BAH), you must be certified for more than half time enrollment.  Full time (for Fall and Spring) is 12 hours, so you must enroll for at least 7 hours to receive BAH.  Summer full time hours are different, and that information will be emailed to students before Summer registration begins.   To be able to receive the maximum BAH, you must carry a full academic load and have one class on-campus (lecture).  Online and hybrid classes are considered “distance” learning.

      Each semester you are certified, you will receive from the VA an updated benefits letter.  We require you to provide us a copy of that letter each semester.  A current printout from eBenefits is also acceptable.

      If your remaining benefit time will not cover the semester, the Bursar’s Office requires you to pay your tuition and fees by the payment deadline.  When the VA pays the school, the Bursar’s Office will reimburse any money due you.

      Chapter 1606 and Chapter 30:

      Chapters 1606 and 30 pay a monthly stipend sent to you either by check or direct deposit from the VA at the end of each month.  Since the school does not receive payment for your tuition and fees, you are responsible for payment by the final payment deadline.

      As a Chapter 1606 or Chapter 30 student, you must verify your attendance on the last day of the month so your benefit money will be sent.  You can go either go online to www.gibill.va.gov or call 1-877-823-2378.

      Chapter 35 (Dependent Education Assistance – DEA):

      Chapter 35 pays a monthly amount, determined by the number of certified semester hours.  The money is sent to you either by check or direct deposit from the VA at the end of each month.  Since the school does not receive payment for your tuition and fees, you are responsible for payment by the final payment deadline.

      Chapter 31 (Voc Rehab):

      Chapter 31 will pay for tuition, fees, and books as authorized by VA Form 28-1905.  If you have inquiries regarding other benefit payment under Chapter 31, you will need to ask your Voc Rehab Counselor.  It is the student’s responsibility to make sure their Voc Rehab Counselor has sent the Form 28-1905 to the School Certifying Official and is current for the upcoming semester.  To find out if it has been sent, please contact your Voc Rehab Counselor.

    • All students receiving Chapter 30 or Chapter 1606 benefits must verify their monthly enrollment no earlier than the last day of each month or after. The benefit (monetary award) will not be released by the VA until this is done. Enrollment verification can be accomplished by using the VA toll-free telephone number 1.877.823.2378 or the WAVE feature found on the VA website www.gibill.va.gov.

    • Students are responsible for paying all university bills. The student MUST adhere to published payment deadlines. Please check your account one week prior to the published payment deadline to confirm amount owed, if any, to Kennesaw State. The VA does not pay for meal plans.

      Veterans and survivors/dependents receiving the following benefits – Chapter 30, Chapter 1606, and Chapter 35 - are responsible for paying all tuition and fees prior to the published payment deadline.

      Veterans receiving Post 9/11 benefits must have a current Certificate of Eligibility and updated benefits letter on file in our office. Failure to provide the certificate will result in a delay of the certification of enrollment. Also, if the certificate is not on file, the veteran must pay full tuition by the payment deadline. Those who have a certificate on file, receive 100% of the benefit, and have an in-state status will have their tuition and fees covered for classes that are required for their degree program. Any veteran with an out-of-state status or receiving less than 100% of the Post 9/11 benefit will be responsible for any charges not covered by their VA benefit and must pay by payment deadlines.

      Chapter 31 (Voc Rehab) students must provide a current VA Form 28-1905 to utilize their benefit.  Chapter 31 students who have provided their documentation will have their tuition and fees covered for their required classes. 

      It normally takes the VA processing center 6-8 weeks to process new educational claims, so please plan accordingly.

    • Questions that students may have about eligibility and payment should be directed to the Department of Veterans Affairs Regional Office.

      Address:
      Department of Veterans Affairs
      PO Box 8888
      Muskogee, OK 74402-8888
      Phone: 1.888.GI.BILL.1 (1.888.442.4551)
      Website: www.gibill.va.gov

     

  • All service members should speak with their Educational Services Officer (ESO) or counselor within their military service prior to enrolling at Kennesaw State University or any institution. Since military funding is limited, it is important for all service members to use all their resources in making any educational decision.

    To apply for Tuition Assistance (TA), please see the respective links below.

    For cost information, please see the links below. 

  • VA Certifying Officials

    Glenda España
    Last Names: A-G
    Phone: 470.578.6431
    Email: gespana@kennesaw.edu     
                    
    Donna Barrett
    Last Names: H-O
    Phone: 470.578.3031
    Email: dbarre13@kennesaw.edu

    Blake Brooks
    Last Names: P-Z
    Phone: 470.578.3066
    Email: bbrooks@kennesaw.edu

    TA Certifying Official

    Michael Redd
    Phone: 470.578.6332
    Email: mredd@kennesaw.edu 

 

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