Submission Deadlines

The deadline to submit the Preferred Name form is no later than 5pm on the first day of classes of the Fall and Spring semesters and the first day of classes for the 8-week session in the Summer Semester. Refer to the Academic Calendar for specific dates.

Once submitted, the Office of the Registrar will process the request within 2-3 business days. The Office of the Registrar will confirm the receipt of the request and validate the request by emailing the student's KSU email account. Students are encouraged to check their KSU email account often for important messages from KSU.

Requests received after the deadline will be applied to the record the following semester.

Note: Preferred names will not be used in cases where legal name is required, including but not limited to, financial aid documents, official transcripts, diplomas, payroll records, and federal immigration documents.