Academic Standing Appeals

Academic Standing Appeals are for students to appeal dismissal or grades of F or WF for non-academic, personal hardships that have impacted the student's studies. It is the responsibility of the student to submit a complete Academic Standing Appeal packet to the Office of the Registrar by the posted deadline. Packets received after the posted deadline will be deferred to the next appeal meeting.

What is NOT appropriate for Appeal to the University Academic Appeals Committee:

  • Academic grievances concerning the grade itself.  Consult the academic catalog for the appropriate grade appeal.
  • Issues related to financial aid and Satisfactory Academic Progress (SAP).
  • Requesting removal of W’s from the record.

This process is not for graduate students appealing graduate dismissal.  Contact the Office of Graduate Admissions.

Appeal Deadline Dates

All appeals must be submitted by NOON of the deadline:

Friday, October 4, 2019
Monday, December 30, 2019
Friday, March 6, 2020

The committee meetings are scheduled:

Friday, October 18, 2019, 10:00 a.m.
Friday, January 3, 2020, 10:00 a.m.
Friday, March 20, 2020, 10:00 a.m.

    • A complete appeal packet must be received in the Office of the Registrar no later than the posted deadline. See deadlines posted at the top of this page.

    • Incomplete, illegible or handwritten appeal packets will not be addressed by the Academic Standing Appeal Committee.  Students will be notified of missing or incomplete appeal packets by email.
    • The appeal decision will be emailed two to three business days after the committee reviews the appeal.
    • It is important to provide a phone number and complete contact information.  The preferred method of contact is the KSU student email account. Former students who do not have an active KSU student email account may provide an alternate email address.

    Inquiries should be directed to 770.423.6200 or emailed to academicappeal@kennesaw.edu.

  • Withdrawal Appeal Instructions

    The following items are needed to complete the appeal:

    • A completed Academic Standing Appeal for Withdrawal form. Be sure to pay strict attention to completing the section that includes course numbers from which you are withdrawing.
    • A typed personal statement limited to one page explaining the non-academic situation. This should provide sufficient information to the Academic Standing Committee in order to make a decision regarding your withdrawal appeal. Be sure to include any and all dates that relate to the hardship.
    • Official documentation that supports your personal statement (see Documentation Requirements).
    • For partial appeal requests, include justification and documentation of why only the identified courses were impacted.
    • A completed and signed Instructor Form for each course being appealed. This must be completed by both student and instructor for each course. 

    Dismissal Appeal Instructions

    The following items are needed to complete the appeal:

    • A completed Academic Standing Appeal for Dismissal form.
    • A typed personal statement limited to one page explaining the non-academic situation. This should provide sufficient information to the Academic Standing Committee in order to make a decision regarding your appeal to readmit. Be sure to include any and all dates that relate to the hardship.
    • Official documentation that supports your personal statement (see Documentation Requirements).

    Graduate student dismissal appeals must be directed to the Office of Graduate Admissions.  Contact the Office of Graduate Admissions for appeal instructions.

  • Personal Statement

    In addition to completing the appeal form, a student is required to write a personal statement of the hardship.  The statement is a narrative, to explain and convey the non-academic emergency or hardship to the Academic Standing Committee.  It is essential that accurate details about the circumstances surrounding the hardship are included such as dates of the emergency, and an account of how the situation specifically prevented the student from completing the course work.

    Medical (e.g. physical or psychological emergencies or birth of a child)
    Typed correspondence on office letterhead from a physician, psychologist, psychiatrist, or any licensed healthcare professional should be submitted as part of your documentation.  The letter should include the dates for which you were under the doctor’s care, a statement of how your illness/condition interfered with the completion of your coursework and the name, title and signature of that individual.  Notes on prescription pads, appointment slips, and or medical consultation forms are not acceptable in lieu of a doctor’s letter.  Regarding the birth of a child, a copy of the child's birth certificate and a written statement from a medical professional confirming the extenuating circumstances caused by the birth of the child.

    Personal (e.g., death in the family, family crisis, etc.):
    All family emergencies require official and/or notarized forms, documents or correspondence from a state agency, a governmental entity or reputable business.  For example, death of a close family relative requires a death certificate or written statement from a pastor or funeral director confirming your relationship to the deceased. In cases of divorce, attach supporting court documents and a written statement from a counselor, pastor, employer, instructor, attorney or adviser confirming the extenuating circumstances.

    Financial (e.g., loss of sole-supporting job, head of household challenges, mandatory job changes):
    Financial emergencies require the student’s employer or supervisor to document the mandatory change(s), the date of the change, and the organizational representative who can verify the circumstances of the job change, preferably a human resources professional.

    What is NOT appropriate for Appeal to the University Academic Appeals Committee:

    • Academic grievances concerning the grade itself.  Consult the academic catalog for the appropriate grade appeal.
    • Issues related to financial aid and Satisfactory Academic Progress (SAP).
    • Requesting removal of W’s from the record.
  • Appeal packets received after the appeal deadline will be deferred to the next appeal meeting. Incomplete appeal packets will not be accepted and will not be reviewed by the Appeals Committee.
  • In general, the Academic Standing Committee will not consider requests for grade changes beyond one year from the end of the semester in which the grade was assigned. Petitions for a grade change will not be accepted after the date of graduation.

    A student who feels an "F" (for non-attendance) or "WF" (for failure to withdraw properly) was unjustly assigned may appeal to the Academic Standing Committee to request the grade be changed to a "W".

    The Academic Standing Committee can only review circumstances related to grade assignments for withdrawals. All other grade appeals must be handled according to the procedures outlined in the Kennesaw State catalog.

    • Students may appeal for a hardship withdrawal when non-academic emergency situations occur which prevent them from completing their course work (e.g. severe medical problems, traumatic events/circumstances) causing a student to miss numerous classes. 
    • Hardship withdrawals are subject to the following restrictions:
        • Students are not eligible for hardship withdrawals in a course in which they have completed the course requirements (e.g. taking the final exam or submitting the final project).
        • Student must submit an academic appeal no later than one academic year after the semester in which the courses were taken. 


    Typically, non-academic hardships tend to fall into one of three categories: medical, personal, and financial.  Partial withdrawals are rarely granted unless there is a compelling reason for such requests.  If a student is requesting a partial withdrawal, a clearly outlined explanation as to how and/or why the non-academic emergency impacted only a portion of the studies must be stated and documented. Example of partial withdrawal: Student has four classes where they have failed two and received passing grades for the other two. 

  • Q: I received an email saying that I have been academically dismissed.  How did this happen?

    A: As stated in the Academic Catalog:

    A student on academic probation will be dismissed for any one of the following reasons:

    • He/she fails to maintain a 2.00 grade point average for courses attempted in any semester.
    • He/she fails to remove himself/herself from academic probation after completing three semesters of attendance.

    A student who is dismissed is not in good academic standing at KSU and is not eligible for immediate readmission.


    Q: If my appeal is approved, what happens now?

    A: The suspension is waived and you will have to readmit for the term in which the committee approved.  The Registrar’s Office will contact you and tell you how to proceed. 


    Q: Who can appeal a dismissal? 

    A: Academic Standing Appeals are for students to appeal dismissal for non-academic, personal hardships that have impacted the student's studies. Undergraduate students submit appeals to the Academic Standing Committee through the Registrar’s Office.  There is a separate process for graduate students through the Office of Graduate Admissions.


    Q: I sat out my suspension. Do I need to appeal to return to KSU?

    A: No, you are eligible to return when you complete your suspension and submit a readmit application by the deadline.  See the Admissions link: https://admissions.kennesaw.edu/deadlines.php


    Q: My dismissal appeal was approved, but I still see it on my academic history in Owl Express.

    A: An approved appeal only waives the suspension and allows the student to return the approved semester. The academic standing of dismissal will always remain on the student’s record.


    Q: I would like to appeal my first dismissal.  When should I submit my appeal?

    A: An appeal for a first dismissal must be submitted by the appeal deadline for the appeals meeting held immediately after the term ends; i.e., if you were dismissed after the spring semester, you must submit your appeal for the meeting that is typically held at the end of May.

  • Q: One or more of my instructors is not responding to my request to complete the instructor form.  What should I do?

    A: You should follow up with the department, i.e., the Chair, and ask for assistance.


    Q: One or more of my instructors is no longer with KSU.  What should I do? 

    A: You should follow up with the department, i.e., the Chair, and ask for assistance.

Appeals Forms

ONLINE DISMISSAL APPEAL FORM  

ONLINE WITHDRAWAL APPEAL FORM 

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